Can OmniFocus handle GTD project planning and sync with iPhone?
3 apps · 9 factors
Scored for the goal: Plan projects GTD-style and sync with iPhone
Quick answer
From the sourced cells below · nobody pays for a position
Best fit for this goal
OmniFocus
86% fit
Free to use
Todoist
Free
Compare
One judgement per cell. Click a row to read every app’s answer; click a cell to open that answer’s sources.
86%fit | 100%Task Organization unknown |  73%Task Organization unknown | |
|---|---|---|---|
| Features | |||
| iPhone syncYes★ | ✓ | ✓ | ✓ |
| Task OrganizationHas Projects, Tags★ | InboxProjectsFolders+9 | Projects, labels & more | Lists · tags · priorities |
| Sequential next actionsYes★ | ✓ | – | – |
| Project review trackingYes★ | ✓ | – | – |
| Task SchedulingHas Start dates★ | Defer datesPlanned datesDue dates+8 | Dates · recurring dates | Due datesDue timesStart dates+11 |
| Search and FilteringHas Saved filters combining project, tag, an★ | TitlesNotesTags+15 | Custom task filters | Task searchComment searchList search+6 |
| Subtasks | Subtasks are child actions… | Subtasks; limits unknown | Nested subtasks are full… |
| Purchase | |||
| Current price | $74.99 once +5 | Free · paid unknown | ! |
| Product | |||
| What it does | Task management software | Trusted by 30 million… | TickTick |
Head to head
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Yes — syncs the database, including projects, tasks, completion changes, tags, and hierarchy, between Mac and iPhone. Use free end-to-end-encrypted Omni Sync Server with the same Omni Account, or a compatible WebDAV server. Automatic internet sync sends changes after about one minute or on app open/close; push and manual sync are also supported. Standard and Pro perpetual licenses include both Mac and iPhone; the Pro subscription does too. No separate sync subscription is required. Web access re
Yes—projects, tasks, completion and organization sync in real time across Mac and iPhone; no sync-specific limits or plan requirements stated.
Organize tasks in Inbox, projects, nested folders, and nested action groups; use parallel/sequential projects or single actions lists. Add unlimited tags per item, hierarchical tag groups, mutually exclusive tags, location tags, flags, and manual ordering. Standard perspectives include Inbox, Projects, Tags, Forecast, Flagged, Nearby, Review, Completed, and Changed. Custom perspectives and Focus require Pro. Projects allow as many action groups as desired; no numeric task/project cap is stated.
Projects; sections and subtasks; labels; priorities; custom filters; Today/Upcoming; list, board and calendar views; shared projects, task assignments, and separate personal/team workspaces with public/private team projects. No numeric limits specified.
Yes — set a project or action group to Sequential: only its topmost active action is available; later actions remain blocked as the sequence progresses. Available or First Available filters hide blocked actions. Ordering is top to bottom; new projects default to Parallel. Included in Standard; Pro is not required.
Checked the available sources and found no traceable answer. That is not a “no”.
Yes — each project stores a review interval, last-reviewed date and next-review date; Review lists projects due. Mark Reviewed records today and schedules the next review using that interval. Tracking applies to projects; the outline reviews one project at a time and can show or hide on-hold/deferred projects. Included in Standard; custom Review layouts require Pro.
Checked the available sources and found no traceable answer. That is not a “no”.
Defer dates/times control availability; due dates/times set deadlines; planned dates/times schedule intended work without changing availability. Parent defer/due dates constrain children; planned dates provide overridable defaults. Supports natural-language entry, default times, floating/fixed time zones, estimated duration, completion/dropped timestamps, and project review dates. Repeats run every minute/hour/day/week/month/year, regularly or from completion, with selected weekdays/month dates,
Start dates and deadlines advertised; due dates and recurring due dates supported. Task times and scheduling restrictions unspecified.
Search titles, notes, and tags within visible items (Search Here), unfinished/undropped items (Search Remaining), or all items regardless of status (Search Everything). Here respects the selected project/folder. Quick Open finds perspectives, folders, projects, and tags. Pro saves searches as custom perspectives with nested AND/OR/NOT rules: due soon, flagged, first available/available/remaining/completed/dropped; duration present or under 5/15/30/60 minutes; due/planned/defer date present; due
Custom filters by priority, due date, label, project, and personal/team projects; searchable content, saved searches, and limits unspecified.
Subtasks are child actions within a parent “action group.” Groups can nest inside groups; projects may contain as many groups as desired. Parallel groups make children available together; sequential groups make them available in order. Enable “Complete with last action” to complete the parent when every child is completed or dropped; otherwise complete the parent manually. Single actions lists cannot use automatic completion. No numeric nesting-depth or child-count maximum is stated.
Subtasks break big tasks into manageable steps; completion behavior and nesting/count limits unspecified.
Website: Standard USD 74.99 once; Pro USD 149.99 once; Pro + Web USD 99.99/year. Team seats use these base prices; perpetual orders receive 5% additional discount per license beyond the first, up to 30%. Mac App Store (US): Standard USD 74.99 once; Pro USD 149.99 once; eligible upgrades: v1–v3 to v4 Standard USD 37.49, v1–v3 to v4 Pro USD 74.99, Standard to Pro USD 74.99, and “Upgrade v4 to Pro from v1-v3” USD 37.49, each once. New App Store subscriptions ended February 2025; listed legacy USD 9
Website: Beginner free; Pro and Business: USD prices unknown; Mac App Store (US): unknown
Task management software for busy professionals that helps them accomplish more every day.
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Score
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Sources
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How this report was made
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- Report ID
- TMA-1A2KDGS
- Sources
- 31
- Verified cells
- 23/27 (85%)
- Last checked
- Oct 18, 2026
- Reading saved
- ≈ 2 h
Scoring
Must-have factors weigh 5 and important ones 3; only these are scored, or the first five factors if none are marked. An app earns a factor's weight only when a cited source confirms it, and unknown cells count for no one. A pick is named only when the lead is larger than everything still unresolved could swing. Reading time assumes about 4 minutes per source. Full methodology
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